It’s confidential information on customers and staff or secret documents regarding deals or accounts businesses should block access to their electronic documents from prying eyes. Even if employees are well-trained and reliable, it only takes one slight mistake to result in an embarrassing data breach that could ruin a company’s reputation. Fortunately, there are four strategies to restrict use of electronic files and avoid an incident:
The Administrative Office of the Courts is seeking comments on four options that deal with security and privacy concerns in providing remote electronic access to public records of case files. The first option would preserve the presumption that all court records being accessible at the courthouse, as well electronically, however it would limit access to remote records only to those with an appropriate need, like a parties, counsels as well as court staff members who are essential to the work of judges.
The second option allows individuals to look over and download the entire record if there is an actual need. This includes those who have been in prison for a crime, and it requires an approval from a judge before granting a request for release of the information.
The third option provides the general public restricted access to specific documents that are commonly found in criminal case files, including plea agreements and warrants that have not been executed. The option also restricts access to certain identifying information like Social Security numbers and financial information. It is based on the power of the prosecutor and their counsel to protect their interests in individual cases by filing motions to seal or block certain information from electronic access.
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