Workflow management rules are a set of policies and procedures that regulate the execution of a workflow. They determine which steps should be completed and when. This allows the workflow to follow the most efficient method. When a company employs a well-organized workflow to automate its most repetitive and routine tasks, it frees up employees’ time to concentrate on strategic projects.
Workflows are available in many formats to fit the needs of any project. A sequential workflow, for instance, is one where the next task cannot begin until the previous one is completed. This is a standard workflow in expense management, where employees’ reimbursement requires receipts and authorization to pay.
A state-machine workflow is an arrangement of activities that occurs on the product in a certain order. Each step moves the product into a different state, for example “being completed” or “being written”. State-machine workflows may also include additional rules, for instance the if-this-then-that logic, which determines the course of the process.
In addition, parallel workflows can have many steps that can be undertaken in parallel to achieve a desired endpoint, such as sending the sweater to a customer after the company confirms it’s in stock. All of these steps can be automated by a workflow software.
It’s easy with the right workflow management software to develop and manage a well-structured process to optimize https://managingworkflow.org/2019/11/09/workflow-management-rules-and-tools/ effectiveness, accountability and productivity. By streamlining communication and making sure all team members have clearly defined duties and duties, managers can reduce confusion that leads to delays and loss of momentum in critical projects.